Data Privacy Notice

Your personal data – what is it?

 

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

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Who are we?

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Gurdwara Guru Nanak Darbar is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

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How do we process your personal data?

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Gurdwara Guru Nanak Darbar complies with its obligations under the GDPR  by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining unnecessary data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes:

• To provide pastoral care to the Gurdwara Congregation;

• To administer records of Gurdwara;

• To raise funds and to promote the interests of the Gurdwara Guru Nanak Darbar registered charity;

• To manage our employees and volunteers;

• To maintain our own accounts and records;

• To operate the Gurdwara Guru Nanak Darbar website and deliver the services that individuals have requested;

• To inform individuals of news, events, activities or services running at Gurdwara Guru Nanak Darbar.

• To use CCTV systems for the prevention of crime.

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What is the legal basis for processing your personal data?

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• Explicit consent of the data subjects so that we can keep them informed about news, events, activities and services, process charitable donations and keep them informed about Gurdwara events.

• Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.

• Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract.

• Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided, (a)the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and (b) there is no disclosure to a third party without consent.

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Sharing your personal data

 

Your personal data will be treated as strictly confidential. In some cases we work with a third party to provide a service. All the third parties with whom we work are GDPR compliant and cannot use your data for other than the purpose instructed. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.

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How long do we keep your personal data?

 

We keep data in accordance with the guidance set out within Irish Data Protection Legislation.

Specifically, we retain electoral roll data while it is still current; historical records of Gurdwara Board and committee members; charity declarations and associated paperwork for up to 6 years after the calendar year to which they relate. Registers of baptisms, marriages, deaths are kept permanently.

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Your rights and your personal data

 

Unless subject to an exemption under the GDPR you have the following rights with respect to your personal data:

• The right to request a copy of your personal data held by Gurdwara Guru Nanak Darbar.

• The right to request that the Gurdwara Guru Nanak Darbar corrects any personal data if it is found to be inaccurate or out of date.

• The right to request your personal data is erased where it is no longer necessary for Gurdwara Guru Nanak Darbar to retain such data.

• The right to withdraw your consent to the processing at any time.

• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability).

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction to be placed on further processing.

• The right to lodge a complaint with the Information Commissioner’s Office.

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Further processing

 

If we wish to use your personal data for a purpose, not covered by this Data Protection Notice, we will provide you with a new notice explaining the new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

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Contact Details

To exercise all relevant rights, queries, or complaints please contact in the first instance, the Gurdwara committee by email at contact@gurunanakdarbar.ie, or by phone at +353 (1) 6671558 or in writing to Gurdwara Guru Nanak Darbar, 78, Serpentine Avenue, Sandymount, Ballsbridge, Dublin 4,  D04 NP44.